Privacy Policy

Last Updated: March 29, 2026

At Kavach Corporation ("we," "our," or "us"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our quotation management system.

1. Information We Collect

1.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for an account
• Create or manage quotations
• Contact us for support
• Use our services

This information may include:

• Name and contact information (email, phone number, address)
• Business information (company name, GST number)
• Account credentials (username, password - stored securely)
• Quotation and transaction data

1.2 Automatically Collected Information

When you access our system, we may automatically collect certain information, including:

• Device information (device type, operating system, browser type)
• Usage data (pages visited, time spent, actions taken)
• IP address and location data (general location only)
• Cookies and similar tracking technologies

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process and manage quotations and transactions
• Authenticate users and prevent unauthorized access
• Send you important updates and notifications
• Respond to your inquiries and provide customer support
• Generate reports and analytics
• Comply with legal obligations
• Detect and prevent fraud or abuse

3. Data Storage and Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption of sensitive data in transit and at rest
• Secure password hashing
• Regular security audits and updates
• Access controls and authentication
• Secure server infrastructure

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party service providers who assist us in operating our system (e.g., hosting, email services)
• Legal Requirements: When required by law, court order, or government regulation
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Protection of Rights: To protect our rights, property, or safety, or that of our users

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

• Maintain your session and login state
• Remember your preferences
• Analyze usage patterns
• Improve user experience

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of our system.

6. Your Rights and Choices

You have the right to:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Data Portability: Request a copy of your data in a portable format
• Opt-out: Opt-out of certain data processing activities

To exercise these rights, please contact us using the information provided below.

7. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations
• Resolve disputes and enforce agreements

When we no longer need your information, we will securely delete or anonymize it.

8. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure that appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date
• Sending you an email notification (if applicable)

Your continued use of our services after such changes constitutes acceptance of the updated Privacy Policy.